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Privacy Policy

Workplace Management Systems Inc. has developed its “Privacy Policy” to protect our website users’ personal information and to ensure that Workplace Management Systems complies with current applicable privacy legislation.

Workplace Management Systems reserves the right to change the Privacy Policy at any time. As a result, Workplace Management Systems requests that you, as a website user (“you”), read this section from time to time in order to be informed of possible changes in the Workplace Management Systems Privacy Policy. If the Privacy Policy changes, and personal information is collected for a purpose that is different from that stated at the time that it was originally collected, the Privacy Policy will be modified and updated as necessary. Changes to the Privacy Policy will take effect on the 31st day from the date the updated Privacy Policy is posted. In addition to modifying the date, Workplace Management Systems will post all updates to the Privacy Policy on the “Privacy Policy” page of www.workplace.vm (the “Website”).

TYPE OF INFORMATION COLLECTED

Workplace Management Systems may collect personal information from you when you create an account in, or submit information to, the Website like your name, e-mail address, phone number.

You may consent to the use of personal information and you may withdraw consent to the use of this information (excluding such information which may be legally retained indefinitely and such information which is maintained in anonymized aggregate form by Workplace Management Systems at any time (subject to reasonable notice and the legal obligations Workplace Management Systems is subject to). If no explicit consent is provided, your consent is implied. You may withdraw consent by contacting Workplace Management Systems at the contact information provided on the About page (Contact Us section) of the Website. Please note that withdrawing consent may result in a reduction in access to the Website and to specific features of the Website.

Additionally, please note that Workplace Management Systems may aggregate the data (including personal information) it collects and, by disclosing your personal information on this Website, you hereby agree and consent to the Workplace Management Systems collection, use and disclosure of such data in aggregate anonymized form among related and Workplace Management Systems Member Institutions (“Members”).

USE OF PERSONAL INFORMATION

Workplace Management Systems and Members may use the personal information collected by them from you for the following reasons: to communicate with you and/or deliver information and services to you regarding the work of Workplace Management Systems or Members; or to process course evaluations as part of our quality assessment process.

USE OF COOKIES

When you navigate the Website, small files called ‘cookies’ may be attached to your web browser. These files identify your web browser and save information such as passwords so that websites can recognize you. You can set your browser to disable cookies, but some websites may not work properly if you do this.
Workplace Management Systems uses the following types of cookies:

  • Session cookies – These are used as an integral part of the identification process for some of the Workplace Management Systems online applications. This is for security purposes to determine that you are who you say you are and to provide you with your confidential account information during an online session. No personal information is kept in session cookies and they are stored only in your browser’s temporary (cache) memory. When you log out of your session, the cookie is no longer valid and is discarded when you close your browser.
  • Persistent cookies – These are more permanent and can be re-read when you return to the site that placed them on your computer. The information in them is written onto your hard drive and remains there until the expiry date of the cookie. They are used to identify and provide personalized features (for example, to help Workplace Management Systems remember which official language you prefer) and for tracking traffic patterns to and from the Website.

Workplace Management Systems may also use Google Analytics. Google Analytics, a web analytics service provided by Google Inc., helps to measure traffic patterns to, from, and within the Website and uses cookies to collect aggregated information about you. Information collected by Google Analytics is stored on Google servers in the United States and may be subject to the governing legislation in that country (for example, the USA Patriot Act). Your IP address is anonymized prior to being stored on Google’s servers in order to help safeguard your privacy. For further information about Google Analytics, please refer to http://www.google.com/intl/en_ALL/policies/privacy/.

If you wish, you may opt out of being tracked by Google Analytics by disabling or refusing the cookies; by disabling JavaScript within your browser; or by using https://tools.google.com/dlpage/gaoptout?hl=en. Disabling Google Analytics or JavaScript will still permit you to access comparable information or services from the Website.

DISCLOSURE OF PERSONAL INFORMATION

Under no circumstances will your personal information, which Workplace Management Systems collects, be communicated or disseminated to third parties, except as provided herein or unless this is necessary to carry out the services you request on the Website.

In the normal course of business, Workplace Management Systems may disclose some personal information to third party service providers and suppliers as needed, and also to

Google Analytics, which is used to generate detailed statistics about the Website’s traffic and traffic sources.

Workplace Management Systems must also disclose personal information when required by law to do so. For example, if Workplace Management Systems is presented with a search warrant or other legal order or if personal information is requested from an investigative body in relation to a breach of the law, personal information may be disclosed.

PROTECTION OF PRIVACY AND PERSONAL INFORMATION

Personal information will be processed by persons in charge of the processing for the purposes described above. In particular, these persons will record, organize, keep, elaborate, modify, select, and use or delete personal data for operations necessary to carry out the purposes for which you have given your consent. In the context of this Website, the processing of personal information will be performed by Workplace Management Systems and will be carried out using both paper and electronic tools. Workplace Management Systems is committed to ensuring that your personal information is secure and kept confidential. Workplace Management Systems will disclose breaches of your personal information as required by applicable law.

RETENTION OF INFORMATION

Workplace Management Systems will retain personal information linked to a particular course for up to thirty-one (31) days following the end of that course, or longer as required by law, after which time the information will be deleted and destroyed.

For further information on the Workplace Management Systems Privacy Policy, please contact the Workplace Management Systems, at our e-mail address found on the About page (Contact us) section of the Website.